It can also happen that you write the wrong tax identification number of your customer on the invoice. In such a case, there can be a variety of errors: wrong building number, wrong zip code, wrong street name or even a misspelled city of the company’s headquarters. A typical one is also the wrong address of the contractor. It could be a typo in the name of the company you invoiced or a misspelling of your customer’s name. We are only human and missteps happen to all of us from time to time. This way you will avoid invoicing mistakes and you will be sure that you have not issued invoices with wrong numbers. That’s why it’s better to prevent them, for example, by using an invoicing program or app where the numbering will be assigned automatically. But in case of a tax audit you may be penalized for it. Therefore, they can pay such invoices without any problem. They do not matter much to your contractors, because they do not check the correct numbering of your invoices. In this case there may also be a problem with posting such invoices, because the accounting software may not allow you to enter two or more documents with the same number.Ĭorrecting such oversights may not be easy, especially if you have already sent such erroneous invoices to your customers and only later realized that you had the wrong numbering. The second type of error, i.e., two or more invoices with the same number but different content, may also suggest that they were deliberately issued that way to avoid tax. Gaps in numbering will raise serious doubts even if they are accidental and not intended to mislead the tax authorities. Numbering that contains gaps may indicate that not all issued invoices are included in tax calculations. Both of these invoicing mistakes can have unpleasant consequences when the tax authorities check them. What are the most common invoicing mistakes in invoice numbering? There are two types: duplicate invoice numbers and gaps in numbering. And saving invoices as successive pages in a Word document or successive sheets in Excel can also lead to inaccuracies. Overwriting subsequent files may cause you to get lost in numbering. But this solution has one big disadvantage. In such programs you can prepare ready-made invoice templates, in which you only have to change data when issuing subsequent documents. At first glance, it may seem like this will make your invoicing job easier. This is especially true if you use programs like Word or Excel or their equivalents to issue invoices. This is something obvious but in some situations, it is easy to make these invoicing mistakes.
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